Managing EDU Users

Adding and removing users from your EDU School, modifying user roles, and exporting your Member List

Kim Smith avatar
Written by Kim Smith
Updated this week

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Visit our EDU Overview article for a detailed introduction on how EDU Management works and user roles. Or visit our Managing EDU Classes article for more about modifying Classes.

Users in your EDU School are organized by Classes. Only the School's Owner can create or delete a Class list. Your subscription may limit your maximum allowed users, otherwise Classes can contain up to 100 members and Owners may create a maximum of 20 Classes.

Owner or Teachers can invite or delete other members as well as change members' user roles.

All users must create their own NaturalReader account by registering with an email address.

Users don't need to have an existing NaturalReader account when you send them an invitation. If they are not already registered, they will be guided through the process during the invitation process.

When they access your Join Code or Invite Email, they will be given the option of either registering or logging in to proceed.

There are 3 methods for inviting users to your EDU School: Sharing a join code link (URL), inviting a user by email, or inviting multiple users at once by email.

Keep in mind that EDU Management settings can be accessed from the web app version only. It cannot open from the mobile app.


Inviting Users by Sharing a Join Code Link

This is the quickest and easiest way to invite members to your EDU School simply by sharing a URL. You can use this method to invite a single user or multiple users. Only the Owner or Teachers can invite users to the School.

Your Join Code expires after 2 weeks. You can generate a new code at any time (Step 8 below).

  1. Open the personal web app. If you are already logged in, skip to Step 3. If you are already in the EDU Management settings, skip to Step 4

  2. Login to your user account by going to Account and selecting Login

  3. Once you're logged in, return to Account and select EDU Management

  4. EDU Management opens to the Member List by default. Or, select Member List from the left side menu

  5. The Member List by default opens to the last Class you viewed. If you're already viewing the Class you'd like to invite users to, proceed to Step 6. If not, use the Class drop-down menu in the top right to select the Class you'd like to invite users to (eg Default Class in the image below)

  6. Select Add Member from the left side menu

  7. Select Join in with class code

  8. It will show you your Join Code, which expires periodically. If the code is expired, select Generate a New Code

  9. Select Copy Link to copy the URL

  10. Share the URL with with any user you'd like to invite. Invited users don't have to already have a NaturalReader account registered. When they access the link, they will be prompted to either login or register to continue

Members added by accessing your Join Code are designated with Student user roles by default. User roles can be changed from your Member List by Teachers or the Owner.


Inviting a Single User by Email

Send an email invite to one user or one user at a time.

  1. Open the personal web app. If you are already logged in, skip to Step 3. If you are already in the EDU Management settings, skip to Step 4

  2. Login to your user account by going to Account and selecting Login

  3. Once you're logged in, return to Account and select EDU Management

  4. EDU Management opens to the Member List by default. Or, select Member List from the left side menu

  5. The Member List by default opens to the last Class you viewed. If you're already viewing the Class you'd like to invite users to, proceed to Step 6. If not, use the Class drop-down menu in the top right to select the Class you'd like to invite users to (eg Default Class in the image below)

  6. Select Add Member from the left side menu

  7. Select Invite with email address

  8. Input the email address of the user you'd like to invite. Do not use capital letters.

  9. Use the drop-down menu to assign the user's role as a Student or Teacher

  10. Select Add to send the invitation email. Invited users don't have to already have a NaturalReader account registered. When they access the email invite, they will be prompted to either login or register to continue
    ​


Inviting Multiple Users by Email

Sending invitations to multiple users at once can be done in batches of maximum 20 users at a time only.

  1. Open the personal web app. If you are already logged in, skip to Step 3. If you are already in the EDU Management settings, skip to Step 4

  2. Login to your user account by going to Account and selecting Login

  3. Once you're logged in, return to Account and select EDU Management

  4. EDU Management opens to the Member List by default. Or, select Member List from the left side menu

  5. The Member List by default opens to the last Class you viewed. If you're already viewing the Class you'd like to invite users to, proceed to Step 6. If not, use the Class drop-down menu in the top right to select the Class you'd like to invite users to (eg Default Class in the image below)

  6. Select Add Member from the left side menu

  7. Select Invite with email address

  8. Select Add Multiple Members

  9. Input a maximum of 20 email address with 1 address per line. Do not use capital letters

  10. Select Add to send the invitation emails. Invited users don't have to already have a NaturalReader account registered. When they access the email invite, they will be prompted to either login or register to continue
    ​


Modifying User Roles

By default, users invited through a Join Code or users invited by sending a batch invite email are assigned a Student user role. Owners or Teachers can change a user's role at any time from the EDU Management settings.

  1. Open the personal web app. If you are already logged in, skip to Step 3. If you are already in the EDU Management settings, skip to Step 4

  2. Login to your user account by going to Account and selecting Login

  3. Once you're logged in, return to Account and select EDU Management

  4. EDU Management opens to the Member List by default. Or, select Member List from the left side menu

  5. The Member List by default opens to the last Class you viewed. If you're already viewing the Class the user you need to modify belongs to, proceed to Step 6. If not, select the Class drop-down menu in the top right to select the Class the user belongs to (eg Default Class in the image below)

  6. Next to the user's email address, select Options (3 dots)

  7. Select Set as Teacher or Set as Student
    ​


Removing Users

Remove a user from your Member List. They can always be invited back again later on if needed.

  1. Open the personal web app. If you are already logged in, skip to Step 3. If you are already in the EDU Management settings, skip to Step 4

  2. Login to your user account by going to Account and selecting Login

  3. Once you're logged in, return to Account and select EDU Management

  4. EDU Management opens to the Member List by default. Or, select Member List from the left side menu

  5. The Member List by default opens to the last Class you viewed. If you're already viewing the Class the user needs to be removed from, proceed to Step 6. If not, select the Class drop-down menu in the top right to select the Class the user belongs to (eg Default Class in the image below)

  6. Next to the user's email address, select Options (3 dots)

  7. Select Delete Member

  8. If you're sure you'd like to remove the user, select Delete to confirm. Removed users can still login and use their NaturalReader account, but will no longer be able to access your plan's benefits.
    ​


Exporting Member Lists

Users in your EDU School are organized by Classes. You can export a list of users in each class individually from the Class' Member List.

  1. Open the personal web app. If you are already logged in, skip to Step 3. If you are already in the EDU Management settings, skip to Step 4. If you're already viewing the Member List you want to export, skip to Step 6

  2. Login to your user account by going to Account and selecting Login

  3. Once you're logged in, return to Account and select EDU Management

  4. EDU Management opens to the Member List by default. Or, select Member List from the left side menu

  5. The Member List by default opens to the last Class you viewed. If you're already viewing the Class Member List you want to export, proceed to Step 6. If not, select the Class drop-down menu in the top right to select the Class Member List you want to export (eg Default Class in the image below)

  6. Select Export from the top toolbar

  7. Confirm the name you'd like the .cvs file to be saved as and where you'd like the document to be saved.

  8. Select Save to download

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