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Owners and admins can add, remove, and manage members through EDU Management. Members are organized into Classes and can belong to more than one Class.
Before adding members, the owner must create at least one Class. If you haven't set up your Classes yet, learn more about Managing Classes.
Each member uses their own NaturalReader account. They do not need to have an account before being invited; if necessary, they'll be prompted to create one when accepting their invitation.
Adding Members
Members can be invited to your EDU group using a Share Link or by sending an invitation directly to their email address. When inviting members, you'll need to choose which Class or Classes they will belong to.
Open EDU Management from Account > EDU Management if you're not already in its Dashboard.
Select Members from the Dashboard Overview or from the menu.
Select Invite Members.
From here, choose Share Link or Direct Email to continue.
Share Link
Share Link lets you create a single invitation link that you can distribute to multiple members. Anyone with access to the link can join your EDU School, subject to any domain restriction you set.
Members who join using a Share Link are added with the basic User role. To make a member an Admin, you can change their role from the Members section in EDU Management after they have joined.
Under Class when they join, select the Class members will be added to when they use the link.
Optional: Under Email Domain Restriction, enter one or more permitted email domains. Members will only be able to join using an email address that matches one of these domains. For example, enter
yourschool.eduto require members to join using their only school email address.Under Access Expiration Date, select Never to keep access open-ended and manage member removal manually, or Fixed date to have access expire on a specific date. Members who join through the link will be automatically removed when their access expires.
Select Copy Link, then share the invitation link with your members.
Anyone you share the link with, or anyone else who has access to it, can use it to join your EDU group. If you've set an email domain restriction, they must join using an email address that matches one of the permitted domains.
If a fixed expiration date is set, the invitation link will also expire on that date. If Never is selected, the link remains active until it is regenerated.
Only one Share Link can be active at a time. To change the Class, domain restrictions, or access expiration for future members, adjust the settings and select Regenerate. This invalidates the previous link and creates a new one using the updated settings.
Regenerating the link or changing its settings does not affect members who have already joined. They will remain in their existing Class or Classes and keep their existing access expiration date, if applicable. Members can belong to more than one Class. To add an existing member to another Class or otherwise change which Classes they belong to, manage the member from the Members section in EDU Management.
You can remove members manually at any time. A member's access expiration date can be viewed from the Members list.
Once your Share Link is set up, you can quickly copy the active link at any time by selecting Copy Link from the Dashboard Overview.
Direct Email
Direct Email lets you send invitations directly to members by email. You can invite one member at a time or enter multiple email addresses to invite members in a batch.
When sending invitations by email, you can choose the role for the invited members:
User: A standard member without access to EDU Management.
Admin: Can access EDU Management to manage members and Shared Libraries but cannot manage School settings, Classes, subscriptions, or billing.
All members have the same NaturalReader plan features regardless of their role. Roles only determine their permissions within EDU Management.
Under Member Role, select User or Admin.
Select the Class the invited members will be added to.
Enter the member's email address. To invite multiple members with the same role and Class, enter their email addresses together.
Select Send to send the invitation.
Members can be added to additional Classes or have their role changed later from the Members section in EDU Management.
Viewing Members
The Dashboard Overview provides a quick overview of your members. For more detailed information or to manage members, open the Members section.
Open EDU Management from Account > EDU Management if you're not already in its Dashboard.
Select Members from the Dashboard Overview or from the menu.
The Members list displays all members of your EDU group. Depending on the columns you have selected, you can view details including:
Email: The member's email address.
Role: Their Owner, Admin, or User role.
Classes: The Class or Classes they belong to.
Access Time: The last time the member logged in.
Expiry Date: Their access expiration date, if applicable.
Status: Their current membership status, such as Active or Pending.
Use the Role, Classes, and Status filters to narrow the list to specific members. You can also sort columns in ascending or descending order.
Select Edit column to choose which member details are displayed in the list.
The Members list is also where you can manage existing members, including changing roles, managing Class membership, and removing members from your EDU group. These options are covered below.
Member Roles
Every member of your EDU group has one of three roles: Owner, Admin, or User. Roles determine what a member can access and manage within EDU Management.
Owner: The primary account holder for the EDU group. The owner has full access to EDU Management, including managing members, Classes, Shared Libraries, School settings, and subscription and billing. Each EDU group has one owner.
Admin: Can access EDU Management to manage members and Shared Libraries. Admins can also assign Admin roles to other members. They cannot create or manage Classes, change School-level settings, or access subscription and billing.
User: A standard member of the EDU group. Users do not have access to EDU Management or subscription and billing.
Roles only determine administrative permissions. All members have the same NaturalReader plan features regardless of their role, and all members count toward the EDU subscription's user allowance.
How a member's initial role is assigned depends on how they are added. Members who join using a Share Link are added as Users; the Share Link does not provide an option to assign a role. When inviting members using Direct Email, you can select either the User or Admin role before sending the invitation.
Member roles are not permanent. Owners and admins can change a member between the User and Admin roles at any time from the Members section in EDU Management.
Managing Member Roles
Owners and admins can change a member's role at any time from the Members section in EDU Management.
Open EDU Management from Account > EDU Management if you're not already in its Dashboard.
Select Members from the Dashboard Overview or from the menu.
Optionally, use the filters to narrow the Members list and locate the member(s) you want to manage.
Under Actions for the member, select the three-dot menu.
Select Set as Admin or Set as User.
To change roles for multiple members at once, select the checkboxes beside the members you want to update, or select Select all to select all members. Then select Change Role and choose the new role.
Role changes take effect immediately. Members are not notified when their role is changed.
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